Director of Payroll and HRIS
Insomnia Cookies
Philadelphia, PA
Job Description
Insomnia Cookies is on a journey to become the most imaginative sweet indulgence brand in the world. As we look to take our company international this year and grow our community of Insomniacs, we are seeking a new Director of Payroll and HRIS to lead our Payroll department in the evolution and optimization of our HR systems and establishment of our international payroll best practices. Based out of our office in Center City Philadelphia and reporting directly to our Chief People Officer, the selected candidate will manage a payroll team that delivers on the timely processing of 4000+ employees located at 270 locations in 41 states and in Canada.
Responsibilities
Responsible for weekly and bi-weekly payroll administration, taxes, and garnishments in a multi-state environment and Canada
Manage the RFP process for new payroll provider with potential to go live in 2025.
Manage payroll team that provides support to our 4,000+ Insomniacs
Responsible for the accuracy and timeliness of payroll processing, as well as the continuous improvement in accuracy, efficiency, and service levels to ensure readiness for continued multi-state growth.
System Administration for our UKG payroll, onboarding and time & attendance platforms (UKG Pro and UKG Dimensions)
Continuous auditing of UKG payroll records for compliance
Sets up new state tax ID and new earning and deduction codes as needed.
Manage all 3rd party vendors supporting Payroll to ensure accurate filing of employment taxes (includes quarterly, and annual filings, and accurate and timely filings of W2’s, W2-c’s, and etc.); manage registrations for tax purposes (Federal, State, Local).
Maintain and manage payroll and benefits related legal and regulatory compliance (Discrimination testing, 5500, etc.)
Remain current on all US and Canada payroll and benefit rules and regulations.
Ensure proper deductions and feeds to 3rd party benefit(s) and 401(k) sites
Responsible for end of year 401(k) testing
