Executive Assistant
Arnold Ventures
Washington, DC
Job Description
Arnold Ventures is a philanthropy whose core objective is to maximize opportunity and minimize injustice. We are dedicated to tackling some of the most pressing problems in the United States. We invest in sustainable change, building it from the ground up based on research, deep thinking, and a strong foundation of evidence. We drive public conversation, craft policy, and inspire action through education and advocacy.
Arnold Ventures is seeking a motivated individual to join the Administration team. This individual will perform a variety of administrative tasks and support our senior executives and team members as assigned. This role reports to the Director of Office Services with functional direction and tasking from supported executives.
The successful executive assistant is an energetic professional with a client service mindset who is able to work well in collaborative teams and as a solo practitioner. Providing first class administrative support to Arnold Ventures’ executives is the core goal of this position. The Executive Assistant will be based in our Washington, D.C. office
Responsibilities
first class client service to and on behalf of Arnold Ventures’ executives in support of the organization’s mission of maximizing opportunity and minimizing injustice
executives’ calendars by setting up internal and external meetings, forecasting, and troubleshooting conflicts
travel arrangements including airfare, transportation, accommodation, and meal reservations
expense reports, gather and attach receipts, and work with Finance to troubleshoot expenses and report errors
executives with tracking of regulatory compliance with regards to meetings and other events
and coordinate events, which includes contract management, coordinating catering and any other contractors, audio/visual needs, creating signage and name cards, greeting, and escorting guests, renting space, and cleanup
other general administrative duties such as managing conference room calendars, answering phones, filing, printing, and binding presentations, assisting with incoming and outgoing mail and deliveries
Ensure compliance with administrative policies and practices, physical and operational security and safety procedures
Maintain discretion and confidentiality
Support the Office Manager with new employee onboarding, inventory-related tasks for
